Your key responsibilities will be:
• Liaising between Program Management Team in the Base, Riyadh head office and client in the base
• Deliver/ Pick up company correspondence/ proposals to & from Customers in a timely manner as instructed
• Provide administrative support
• Coordinate and make domestic and international business travel arrangements
• Generate expense reports; assist in reconciling/verifying payments to corporate credit card charges to ensure timely and accurate reimbursement and collect/compile data to provide visibility of status for travelers review and/or signature
• Create edits and maintain electronic and written communication both in Arabic and English
• Track and maintain information relative to department and business operations
• Verbally communicate a wide variety of information to multiple audiences
• Set up WebEx and telecons as needed
• Maintain weekly/monthly/quarterly metrics
• Appropriately communicate a wide variety of information to multiple audiences
• Manage Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel
• Team with others to provide seamless support for the organization
• Supervise & coordinate area requirements with other OAs
• Provide back-up support to other OAs as required by management
• Work under limited supervision. Serve as an interpreter (Arabic/English) for meetings if required
• Compile statistics and information as required
• Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
• Orders and maintains office supplies
• Other duties as assigned by management
• Coordinating military equipment shipments (USG to KSA shipments where Boeing is a facilitor)
• Preparing and processing Base Passes application for Boeing staff & visitors.
Job Details
| Date Posted: | 2014-11-27 |
| Job Location: | Khamis Mushait, Saudi Arabia |
| Job Role: | Administration |
| Company Industry: | Airlines/Aviation |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | High school or equivalent |
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